Google Workspace for Education Notice to Parents and Guardians
This notice describes the personal information we provide to Google for these accounts and how
Google collects, uses, and discloses personal information from students in connection with these
Using their Google Workspace for Education accounts, students may access and use the following
“Core Services” offered by Google (described at https://workspace.google.com/terms/user_features.html):
Drive and Docs
Google Chrome Sync
Groups for Business
In addition, we also allow students to access certain other Google services with their Google
Workspace for Education accounts. Specifically, your child may have access to the following
Google Applied Digital Skills
Chrome Web Store
Google CS First
Google Arts and Culture
Google Cloud Platform
Google Cloud Print
Google My Maps
Google Play Console
Google Public Data
Managed Google Play
Third-Party App Backups
Chrome Remote Desktop
Google Business Profile Manager
Programmable Search Engine
Search and Assist
Further, we allow students to access additional third-party services with their Google Workspace for
Education accounts. Our school administrator enables access to these third-party services with your
student’s Google Workspace for Education account, and authorizes the disclosure of data, as
requested by the third party services. Additional information about these third-party services is
available at https://files.gabbart.com/1394/third_party_vendors.pdf
BeFunky Photo Editor
Chegg Web Services
Daily Themed Crossword
DocHub - PDF Sign & Edit
Don Johnston Inc.
Duo Security Mobile App
Epic Games, Inc.
Legends of Learning
Lizard Point Quizzes
Scholastic Digital Manager
The New York Times
U.S. News & World Report
Video Player for Google Drive
Wheel of Names
Google provides information about the information it collects, as well as how it uses and discloses
the information it collects from Google Workspace for Education accounts in its Google Workspace
for Education Privacy Notice. You can read that notice online at
https://workspace.google.com/terms/education_privacy.html You should review this information in
its entirety, but below are answers to some common questions:
What personal information does Google collect?
When creating a student account, Perryville School District may provide Google with certain personal
information about the student, including, for example, a name, email address, and password. Google
may also collect personal information directly from students, such as telephone number for account
recovery or a profile photo added to the Google Workspace for Education account.
When a student uses Google core services, Google also collects information based on the use of
those services. This includes:
account information, which includes things like name and email address.
activity while using the core services, which includes things like viewing and interacting with
content, people with whom your student communicates or shares content, and other details
about their usage of the services.
settings, apps, browsers & devices. Google collects information about your student’s settings
and the apps, browsers, and devices they use to access Google services. This information
includes browser and device type, settings configuration, unique identifiers, operating system,
mobile network information, and application version number. Google also collects information
about the interaction of your student’s apps, browsers, and devices with Google services,
including IP address, crash reports, system activity, and the date and time of a request.
location information. Google collects information about your student’s location as determined
by various technologies such as IP address and GPS.
direct communications. Google keeps records of communications when your student provides
feedback, asks questions, or seeks technical support
The Additional Services we allow students to access with their Google Workspace for Education
activity while using additional services, which includes things like terms your student searches
for, videos they watch, content and ads they view and interact with, voice and audio
information when they use audio features, purchase activity, and activity on third-party sites
and apps that use Google services.
apps, browsers, and devices. Google collects the information about your student’s apps,
browser, and devices described above in the core services section.
location information. Google collects info about your student’s location as determined by
various technologies including: GPS, IP address, sensor data from their device, and information
about things near their device, such as Wi-Fi access points, cell towers, and Bluetooth-enabled
devices. The types of location data we collect depend in part on your student’s device and
How does Google use this information?
In Google Workspace for Education Core Services, Google uses student personal information
primarily to provide the core services that schools and students use, but it’s also used to maintain and
improve the services; make recommendations to optimize the use of the services; provide and
improve other services your student requests; provide support; protect Google’s users, customers, the
public, and Google; and comply with legal obligations. See the Google Cloud Privacy Notice for more
In Google Additional Services, Google may use the information collected from all Additional Services
to deliver, maintain, and improve our services; develop new services; provide personalized services;
measure performance; communicate with schools or users; and protect Google, Google’s users, and
Does Google use student personal information for users in K-12 schools to target advertising?
No. There are no ads shown in Google Workspace for Education core services. Also, none of the
personal information collected in the core services is used for advertising purposes.
Some additional services show ads; however, for users in primary and secondary (K12) schools, the
ads will not be personalized ads, which means Google does not use information from your student’s
account or past activity to target ads. However, Google may show ads based on general factors like
the student’s search queries, the time of day, or the content of a page they’re reading.
Can my child share information with others using the Google Workspace for Education
We may allow students to access Google services such as Google Docs and Sites, which include
features where users can share information with others or publicly. For example, if your student
shares a photo with a friend who then makes a copy of it, or shares it again, then that photo may
continue to appear in the friend’s Google Account, even if your student removes it from their Google
Account. When users share information publicly, it may become accessible through search engines,
including Google Search.
Will Google disclose my child’s personal information?
Google will not share personal information with companies, organizations and individuals outside of
Google except in the following cases:
With our school: Our school administrator (and resellers who manage your or your organization’s
Workspace account) will have access to your student’s information. For example, they may be able to:
View account information, activity and statistics;
Change your student’s account password;
Suspend or terminate your student’s account access;
Access your student’s account information in order to satisfy applicable law, regulation, legal
process, or enforceable governmental request;
Restrict your student’s ability to delete or edit their information or privacy settings.
With your consent: Google will share personal information outside of Google with parental consent.
For external processing: Google will share personal information with Google’s affiliates and other
trusted third party providers to process it for us as Google instructs them and in compliance with our
For legal reasons: Google will share personal information outside of Google if they have a good-faith
belief that access, use, preservation or disclosure of the information is reasonably necessary for legal
reasons, including complying with enforceable governmental requests and protecting you and
What choices do I have as a parent or guardian?
First, you can consent to the collection and use of your child’s information by Google. If you don’t
provide your consent, we will not create a Google Workspace for Education account for your child,
and Google will not collect or use your child’s information as described in this notice.
If you consent to your child’s use of Google Workspace for Education, you can access or request
deletion of your child’s Google Workspace for Education account by contacting [insert contact
information for school administrator]. If you wish to stop any further collection or use of your child's
information, you can request that we use the service controls available to access personal
information, limit your child’s access to features or services, or delete personal information in the
services or your child’s account entirely. You and your child can also visit
https://myaccount.google.com while signed in to the Google Workspace for Education account to
view and manage the personal information and settings of the account.
What if I have more questions or would like to read further?
If you have questions about our use of Google’s Google Workspace for Education accounts or the
choices available to you, please contact [insert contact information for the school administrator]. If
you want to learn more about how Google collects, uses, and discloses personal information to
provide services to us, please review the Google Workspace for Education Privacy Center (at
https://www.google.com/edu/trust/), the Google Workspace for Education Privacy Notice(at
https://www.google.com/intl/en/policies/privacy/), and the Google Cloud Privacy Notice at
The Core Google Workspace for Education services are provided to us under Google Workspace for
Education Agreement (at https://www.google.com/apps/intl/en/terms/education_terms.html) and
the Cloud Data Processing Addendum (as https://cloud.google.com/terms/data-processing-addendum).